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Applications and lotteries are set up for you by Let’s Do This — they are not self-serve. To add an application ticket or run a lottery for your event, contact your Technical Account Manager. This page explains what the system can do and why you might use it, so you know what to ask for.
Applications let participants request a place at your event instead of buying a ticket outright. They apply for the places they want and choose how they’ll pay, and you decide who gets in. When you approve someone, the system creates a reserved entry — a held place the participant claims through a unique link — and after they complete the entry form they appear on your Startlist like any other participant. Reach for applications whenever demand outstrips places, or when a place should be granted rather than sold first-come. Common uses:
  • Lotteries (ballots) for oversubscribed events, where places are drawn at random from a pool of applicants.
  • Partner, charity, and company allocations, where an organization requests a block of entries.
  • Vetting applicants — for example checking a qualifying time — before granting a place.
If everyone who wants a ticket should simply be able to buy one, you don’t need applications — a standard ticket is the better fit.

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The two kinds of application

Individual

A single participant applies for themselves. Used most often for lotteries, where individuals enter and a set number are drawn at random.

Partner

A partner, charity, or company applies for a block of entries. On approval you allocate a group of reserved entries for them to distribute to their own people.

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How an application moves through the system

The journey is the same whether you select applicants by lottery or review them one by one:
1

A participant applies

On your event page, an application ticket shows an Apply now button instead of a normal add-to-basket flow. The participant applies for the places they want and chooses their payment method.
2

The application waits for a decision

New applications arrive as Pending in your Applications table. Nothing is charged yet beyond what your payment timing requires.
3

You select who gets in

Decide the outcome — either by running a lottery (set up by your Technical Account Manager) or by reviewing applications and marking each one Successful or Unsuccessful.
4

The participant claims their place

Approval creates the reserved entry and sends the participant a unique, single-use link. They open it, complete the entry form, pay if payment is due, and then appear on your Startlist.
Approving an application doesn’t put the participant on your Startlist right away — it creates a held place and a claim link. They only become confirmed once they open that link and complete the entry form, so a successful-applicant count and your Startlist count won’t match until everyone has claimed.

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How participants pay

When your application ticket is set up, you choose when a successful applicant is charged:
  • Pay now — the full price is taken at the point of applying.
  • Pay when successful — the participant is only charged if they’re selected.
With Pay when successful, the participant’s card is pre-authorized when they apply, not charged. The charge is only taken if they’re approved. Their card must stay valid until the decision is made — if the payment can’t be taken when they’re selected, the place can be offered to someone else.

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Application statuses

Each application carries a status so you always know where it stands:

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Managing applications

Your Applications table lists every application for the selected ticket. You can search by application ID, applicant name, email, or partner, filter by status, and export the results. From here you open an application to review it, mark it Successful or Unsuccessful, and start the approval that creates the participant’s reserved entry.

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Where to go next